Category: Studio Business

Studio Business

How I Onboard New Piano Students

Joy Morin

Welcoming a new student into your piano studio always feels special. A new inquiry lands in your inbox, you meet a bright-eyed beginner or an eager returning student, and suddenly you’re about to embark on a musical journey together. Exciting, right?

But between that initial spark of interest and the first official lesson, there’s an administrative process to navigate. And if you’re anything like me, you want every family to feel welcomed, informed, and excited about the journey ahead.

That’s where having an onboarding system makes all the difference. With clear steps to follow, things are less likely to fall through the cracks. You can focus less on remembering administrative details and more on what matters most — connecting with your new students and planning how you’ll help them grow as a musicians.

In this article, I’ll walk you through my simple six-step process for onboarding new piano students. Whether you’re looking to refine your current system or build one from scratch, I hope you’ll find some ideas you can adapt for your own studio.

PS: In this article, I will touch on how Notion — a free “everything app” I think everyone should know about — has become a one-stop organizational system for piano studio operations and most other aspects of my life, both personal and professional. It’s been a game-changer for managing all the moving parts of running a music studio! Intrigued? Learn more here about the next offering of Organize Your Life With Notion, a 3-part online workshop for music professionals offered by Amy Chaplin and myself.

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Studio Business

Why Piano Teachers Should Charge a Flat Monthly Fee for Lessons (And How to Calculate It)

Joy Morin

When I relocated my piano studio after grad school, a colleague gave me advice that shaped my entire business model: charge via a flat monthly fee. At first, I wasn’t sure how it would work. But after hearing out my colleague and implementing it, I found it improved multiple aspects of my studio I hadn’t expected one change to address.

That same system has served me well for years, and I’ve watched other teachers adopt it with similar results. If you’ve been curious about flat monthly fees but weren’t sure where to start, this guide is for you.

In this article, I’ll make the case for flat monthly fees, explain how the system works, and show you exactly how to calculate your rate. You’ll also find answers to common questions that may arise.

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Studio Business

Freebie: Lesson Attendance Sheet Updated for 2025-26

Joy Morin

I just updated one of the studio business forms from my Printables page for the 2025-26 school year.  It is called the Lesson Attendance & Payment Sheet PDF.  Even though I don’t personally use this sheet myself anymore (because prefer to charge a monthly flat tuition rate), every year I receive requests from teachers asking if I would please update it for the upcoming school year. And I’m happy to do so! 

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Studio Business

40 Ways to Use Notion as a Music Professional

Joy Morin

If you’ve been around my blog lately, you’ve probably heard me talk about Notion — my favorite online tool ever for managing my business and life.

I’m not alone in being excited about Notion. Notion is taking the world by storm, thanks to its unique, lego-like format allowing you to create pages exactly the way you want — whether simple or complex.

As Notion’s website states: “Notion is a single space where you can think, write, and plan. Capture thoughts, manage projects, or even run an entire company — and do it exactly the way you want.”

In this article, I’ll share 40 ways music professionals can utilize Notion. Without further ado, here’s my list.

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Studio Business

Joy Tries to Convince Daniel to Try Notion

Joy Morin

I was recently chatting about Notion with my friend, Daniel Patterson of GrowYourMusicStudio.com, and offered to give him a tour of my Notion account and tell him why he might want to consider switching from Evernote to Notion. Daniel suggested we record the conversation, and so we did!

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Studio Business

Freebie: Lesson Attendance Sheet Updated for 2024-25

Joy Morin

I just updated one of the studio business forms from my Printables page for the 2023-24 school year.  It is called the Lesson Attendance & Payment Sheet PDF.  Even though I don’t personally use this sheet myself anymore (I now charge a monthly flat tuition rate), every year I receive requests from teachers asking if I would please update it for the upcoming school year. And I’m happy to do so! 

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Studio Business

Your Qs Answered, and How I Use Notion to Manage My Piano Studio

Joy Morin

As my friend Amy Chaplin and I prepare for our upcoming online workshop about how to use Notion (a productivity/note-taking app we are both fans of), we’ve been receiving great questions from piano teachers about Notion. Today, I thought I would answer some of those questions and also share more specifics about how I use Notion to manage my piano studio.

An aside: I hope I’m not bombarding you with too much info about Notion! I think you’ll find this blog post interesting, but if not, rest assured I have content on other topics coming down the pipeline soon. 🙂

Q: Is Notion specifically for music teachers/professionals?
A: No, Notion is not music-specific. It’s a general productivity/note-taking app that is taking the world by storm right now. Tons of people are getting into it and are finding great ways to use it.

Notion is part of the “no-code movement” — an effort to make it possible to build your own interactive pages, systems, or software without having to know computer programming. The basics of Notion are easy to learn. And over time, you can continue to learn and “grow into” it. It’s kind of like building with Legos: once you know what building blocks you have, you can build whatever you desire.

During our workshop, Amy and I are excited to share our enthusiasm for Notion and help other piano teachers find ways it can support our unique work as independent teachers and business owners.

Q: Can Notion take the place of studio management software?
A: Yes and no. Notion can do a lot of things, but it cannot do things like invoicing or collecting tuition payments, for example. You would need other platforms for those functions.

Personally, I have never used an all-in-one program such as My Music Staff or Duet Partner (although I do think they are good services). Instead, I use a variety of services for managing my studio business. For example, my students pay a flat rate tuition payment automatically each month using Coinhop. This eliminates the task of manual invoicing. For keeping track of my teaching schedule, I use Google Calendar. To keep track of student information and much more, I use Notion (more on this shortly).

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Studio Business

An Introduction to Notion — A Customizable Digital Workspace to Organize Everything in Your Life

Joy Morin

Do you find yourself using paper LESS and using apps MORE when managing your to-dos and projects?

I know I do! Although there are a few areas of life where I prefer paper, most of the time I prefer keeping things digital.

In fact, I’ll admit I’m a little bit of a nerd when it comes to following what new apps or platforms are available in the productivity and note-taking space. I find it fun to see what each one has to offer, and if it looks interesting enough I might even take it for a test drive.

In 2021, I revisited a platform called Notion and was blown away with its capabilities. I downloaded a few of their free page templates and started customizing them to my own needs, and I’ve been hooked ever since.

Notion has become my go-to hub for keeping track of almost anything in my life, both personal and professional. For me, it has replaced other tools such as Apple Notes, Evernote, Trello, Airtable databases, and even Google Docs/Sheets/Forms in many cases. Notion is simple to use, yet can be incredibly powerful, flexible, and customizable.

In this blog post, I’ll tell you why you might want to give Notion a try, what it can do for you, and how you can get started with it. Perhaps Notion will become an all-in-one place for you to keep your life organized, as it has for me!

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Studio Business

Freebie: Lesson Attendance Sheet Updated for 2023-24

Joy Morin

I just updated one of the studio business forms from my Printables page for the 2023-24 school year.  It is called the Lesson Attendance & Payment Sheet PDF.  Even though I don’t personally use this sheet myself anymore (I now charge a monthly flat tuition rate), every year I receive requests from teachers asking if I would please update it for the upcoming school year. And I’m happy to do so! 

Continue reading “Freebie: Lesson Attendance Sheet Updated for 2023-24” →
Studio Business

5 Steps for Successful Interview Lessons with Music Students

Joy Morin

Interview lesson, meet-and-greet, intro lesson, trial lesson, consultation—whatever you choose to call them, introductory sessions are a great way to jumpstart your potentials students’ success in music lessons. This article presents five steps to help you make the most of your interview lessons with new music students.

Step 1: Define Your Goals for the Interview Lesson

Before conducting an interview lesson, it is important to determine your goals for an interview lesson. For many music teachers, these sessions are useful for setting expectations for their music studio and determining if a student-teacher fit is possible. They allow you to build rapport, communicate your expectations for practice, behavior, payments and other studio policies and procedures, and assess the student’s goals, needs and level of interest.

Additionally, an interview lesson can also be an opportunity to:

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Studio Business

Freebie: Lesson Attendance Sheet Updated for 2022-23

Joy Morin

I just updated one of the studio business forms from my Printables page for the 2022-23 school year.  It is called the Lesson Attendance & Payment Sheet PDF.  Even though I don’t personally use this sheet myself anymore (I now charge a monthly flat tuition rate), every year I receive requests from teachers asking if I would please update it for the upcoming school year. And I’m happy to do so! 

In case you haven’t seen this from before, here is how it works: Write your students’ names in the first column.  Each week, write the lesson date (in a month / date format) in the column for that week.  This is how you can track attendance.  The small circles in each cell are where you can write checkmarks indicating tuition payments.  Whether you charge by-the-week or by-the-month, you can place a checkmark by each paid lesson date.

Download it below or on the Printables > Studio Business page.

  Lesson Attendance & Payment Sheet (2025-26) (140.6 KiB, 38,476 hits)

Studio Business

Q: Who buys the music books — teacher or student?

Joy Morin

Today’s blog post topic comes to you as a result of a question submitted by a reader. The question I received was essentially: How do you go about acquiring music books for piano students and managing the reimbursement/expense?

While there is no single “best” way to do business, there are certainly a number of good options to consider in order to find a procedure that works best for you and your clients. In this blog post, we’ll explore a handful of possible procedures and discuss their potential downsides and upsides.

4 Main Options for Acquiring Music Books and Managing the Expense

As I see it, here are the main options for self-employed music teachers:

  1. You can ask students/parents to purchase their own sheet music.
  2. You can purchase sheet music on behalf of your students and then collect reimbursement afterwards.
  3. You can purchase sheet music on behalf of your students and cover the expense yourself via a special books/material/registration fee.
  4. You can purchase sheet music on behalf of your students and cover the expense as part of the tuition fee charged for piano lessons.

Let’s discuss each option in more depth.

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