Welcoming a new student into your piano studio always feels special. A new inquiry lands in your inbox, you meet a bright-eyed beginner or an eager returning student, and suddenly you’re about to embark on a musical journey together. Exciting, right?
But between that initial spark of interest and the first official lesson, there’s an administrative process to navigate. And if you’re anything like me, you want every family to feel welcomed, informed, and excited about the journey ahead.
That’s where having an onboarding system makes all the difference. With clear steps to follow, things are less likely to fall through the cracks. You can focus less on remembering administrative details and more on what matters most — connecting with your new students and planning how you’ll help them grow as a musicians.
In this article, I’ll walk you through my simple six-step process for onboarding new piano students. Whether you’re looking to refine your current system or build one from scratch, I hope you’ll find some ideas you can adapt for your own studio.
PS: In this article, I will touch on how Notion — a free “everything app” I think everyone should know about — has become a one-stop organizational system for piano studio operations and most other aspects of my life, both personal and professional. It’s been a game-changer for managing all the moving parts of running a music studio! Intrigued? Join me for a free 30-minute webinar What Notion Can Do For You running TODAY at 12:30pm Eastern time, offered by Amy Chaplin and myself. Replay video available to those who register. Register here, and I hope to see you then!
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