Studio Business

Digital Version: Spreadsheet for Payments Received

Numbers-icon

For the past couple of years, I’ve been using a form I created using Microsoft Word to track payments received from piano students each month.  I printed a new sheet each month (that way I could update the student roster list each month as it inevitably evolves), inserted it into my three-ring binder, and then penned in the details about each payment.  Here is what that form looks like:

Record of Payments Received

numbers(Click here for details about downloading that form.)

For the past few months, I’ve been testing out a new digital version of this form using Apple’s Numbers app on my MacBook.  The advantage of this system is that if I save the document in iCloud, I can edit the spreadsheet from my iPad in the Numbers app.  Thanks to iCloud, everything stays synced.  I am loving this system so far!

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Continue reading “Digital Version: Spreadsheet for Payments Received”

Printables, Studio Business

3 New Printables and 5 Others Updated!

To prepare for the new teaching year, I’ve been updating a plethera of my studio documents!  I finally have them all updated here online too on the Printables > Studio Business page.  If you are interested in using any of them, feel free.

The ones that are Microsoft Word documents can easily be edited to your personal needs.  On the pdf documents, I’ve left room on the top for you to print your own student name or logo if desired (just print it twice – once as is, and then run the sheet through the printer again this time adding your own personal touch).  Enjoy!

  • New! Record of Payments Due / Received – I use this to record checks and cash when I receive them from students/parents.  You can also use it to mark down books/sheet music that you purchase for students, so you can keep track of what has and hasn’t been paid for yet.
  • New! Student Scheduling Preferences – This 2-page document includes an empty scheduling table that allows students/parents to fill in their schedule and indicated their top 5 choices for lesson times, and to X out any times that will not work.  The first page is for the school year schedule and the second page is for the summer schedule.  This file is a Microsoft Word (docx) file, so it can be suitably edited to your needs.  There is room at the top of each page for your studio name or logo.
  • New! Studio Policies & Procedures (Sample) – This Microsoft Word (docx) file is a editable sample Studio Policies & Procedures.  If you are making your studio policies for the first time or are looking for ideas for adjusting your current policies, this may help you get started.
  • Updated! Record of Lesson Attendance & Payment – This 3-page document has been updated for the 2011-2012 year.  (see image at right for a preview)
  • Updated! Record of Student Achievements – This printable has been slightly updated in format.
  • Updated! First Lesson: Student Information Form – This printable has been updated to include a section for asking permission to use photos/videos of the student.  It is also now more suitable for using with both children and adult students.
  • Updated! First Lesson: Interview with Beginner Student – This printable has been updated in both format and content to reflect my evolving teaching style.  :)
  • Updated! First Lesson: Interview with Transfer Student – Same as above.
Announcements, Studio Business, Teaching Piano

A Peek into My Lesson Binder

Today, I thought I’d share some pictures of my “lesson binder” that I use for keeping my teaching records/materials organized.  My current system is designed to be uber portable because I currently teach all my lessons on campus in a practice room.  When it’s time to teach, I grab my lesson binder from my office before greeting my student!

(click each picture to enlarge) Continue reading “A Peek into My Lesson Binder”

Printables, Studio Business

Just Added: Student Achievements Record Printable

Just added to the Printables > Studio Business page:

Student Achievements Record

This printable is designed for the teacher to keep records of each students’ achievements, including the completion of music books, the completion of notable pieces of repertoire, the performance of a piece for an audience, and other achievements.  Keeping such a record is helpful for the teacher to track and evaluate student progress and participation from year to year.

Suggested use: print a page for each student and keep the pages in alphabetical order in a 3-ring binder.

Enjoy!

Printables, Studio Business

Record of Lesson Attendance & Payment

Just added to the page of free Printables > Studio Business:

> Lesson & Payment Record Chart 2010-2011 (3 page pdf)

Summertime is a great time to do some planning for the next academic year of teaching!  As you can see, I’ve been keeping busy…..  This chart is designed for the 2010-2011 year in mind, starting in September.

What this chart records:

This chart provides a simple way to track student attendance/absences for lessons and tuition payments.

How to use this chart:

In the first column, enter your students’ names.  At each lesson, enter the lesson date (e.g., 9/14) corresponding with that week of lessons.  If the student misses a lesson for some reason, that box may be marked with a slash, or left blank so that the make-up lesson date may be later written in.  Any lessons that are paid for should be marked with a checkmark in each little circle.  Please see the up-close picture below for an example.

The 3 pages of this chart can be easily 3-hole punched and placed in a 3 ring binder, for maximum convenience when teaching.

I hope some of you find my chart useful!

  Record of Lesson Attendance & Payment (2017-18) (84.6 KiB, 23,113 hits)