Studio Business

Digital Version: Spreadsheet for Payments Received

Numbers-icon

For the past couple of years, I’ve been using a form I created using Microsoft Word to track payments received from piano students each month.  I printed a new sheet each month (that way I could update the student roster list each month as it inevitably evolves), inserted it into my three-ring binder, and then penned in the details about each payment.  Here is what that form looks like:

Record of Payments Received

numbers(Click here for details about downloading that form.)

For the past few months, I’ve been testing out a new digital version of this form using Apple’s Numbers app on my MacBook.  The advantage of this system is that if I save the document in iCloud, I can edit the spreadsheet from my iPad in the Numbers app.  Thanks to iCloud, everything stays synced.  I am loving this system so far!

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Printables, Studio Business

3 New Printables and 5 Others Updated!

To prepare for the new teaching year, I’ve been updating a plethera of my studio documents!  I finally have them all updated here online too on the Printables > Studio Business page.  If you are interested in using any of them, feel free.

The ones that are Microsoft Word documents can easily be edited to your personal needs.  On the pdf documents, I’ve left room on the top for you to print your own student name or logo if desired (just print it twice – once as is, and then run the sheet through the printer again this time adding your own personal touch).  Enjoy!

  • New! Record of Payments Due / Received – I use this to record checks and cash when I receive them from students/parents.  You can also use it to mark down books/sheet music that you purchase for students, so you can keep track of what has and hasn’t been paid for yet.
  • New! Student Scheduling Preferences – This 2-page document includes an empty scheduling table that allows students/parents to fill in their schedule and indicated their top 5 choices for lesson times, and to X out any times that will not work.  The first page is for the school year schedule and the second page is for the summer schedule.  This file is a Microsoft Word (docx) file, so it can be suitably edited to your needs.  There is room at the top of each page for your studio name or logo.
  • New! Studio Policies & Procedures (Sample) – This Microsoft Word (docx) file is a editable sample Studio Policies & Procedures.  If you are making your studio policies for the first time or are looking for ideas for adjusting your current policies, this may help you get started.
  • Updated! Record of Lesson Attendance & Payment – This 3-page document has been updated for the 2011-2012 year.  (see image at right for a preview)
  • Updated! Record of Student Achievements – This printable has been slightly updated in format.
  • Updated! First Lesson: Student Information Form – This printable has been updated to include a section for asking permission to use photos/videos of the student.  It is also now more suitable for using with both children and adult students.
  • Updated! First Lesson: Interview with Beginner Student – This printable has been updated in both format and content to reflect my evolving teaching style.  :)
  • Updated! First Lesson: Interview with Transfer Student – Same as above.
Announcements, Studio Business, Teaching Piano

A Peek into My Lesson Binder

Today, I thought I’d share some pictures of my “lesson binder” that I use for keeping my teaching records/materials organized.  My current system is designed to be uber portable because I currently teach all my lessons on campus in a practice room.  When it’s time to teach, I grab my lesson binder from my office before greeting my student!

(click each picture to enlarge) Continue reading “A Peek into My Lesson Binder”

Printables, Studio Business

3 Printables for Interviewing New Students

Just added: THREE new printables on the Printables > Studio Business page:

  1. Beginner Student Interview Form
  2. Transfer Student Interview Form
  3. Student Information Form

These resources are useful for conducting student interviews at the first lesson with a new or transfer student.  The interview forms help evaluate the student’s musical aptitude and background, to help the teacher determine what level repertoire the student should be playing, as well as what technique exercises should be assigned.  The student information form is designed to gather basic contact information from the student — as well as some information from the parent regarding the child’s personality/learning style and musical background. Read on….

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